Minutes from the most recent meeting of Shillingford Parish Council
Shillingford Parish Council Meeting
Minutes of the meeting held at the Village Hall on Tuesday 12th October 2021 at 7:30pm
Present: Cllr P Barwell (Chair), Cllr J Parrott (Vice Chairman), Cllr C Carr, Cllr W Turner,
Cllr P Wareham, Cllr C Dummett
Cllr A Swain (TDC), Juliette Thompson (Clerk), Eleven members of the public
099/21 Welcome and apologies for absence:
The Chairman opened the meeting at 7:30pm
Apologies were received from Cllr A Connett and T Mucklow.
100/21 Declaration of Interests/Dispensations:
101/21 Open Forum:
Mr M Bragg opened the public discussion by apologising for the upset caused by the forest school over the last fifteen months. Mr Bragg said that he was a great supporter of the school and felt that they were doing a great job and fulfilling an important need.
The forest school has been proactive in trying to sort some of the problems, which they realise are upsetting many villagers, but the position is such that they will not be asked to move until another location is found.
Mr N Mansell agreed with Mr Bragg’s sentiment in finding an alternative location; but felt that residents had a right to object to a school that has grown from a kindergarten to a full-time specialist school under the cover of permitted development.
Ms T Sharp said that although she supported the original proposal for the forest school, she now find that they can no longer live with the noise and disruption coming from it.
102/21 Minutes of the Previous Meeting:
It was proposed by Cllr P Barwell, seconded by Cllr C Carr and agreed by all that were present at the meeting, that the minutes of the meeting held on Tuesday 10th August 2021 were a true and accurate record. The Chairman signed the minutes.
103/21 Police, County & District Councillors Reports
Cllr A Swain (TDC)
Cllr A Swain asked for any requests that the parish has for new double yellow lines to be passed on to Cllr A Connett before the end of the month.
He also apologised for the problems with bin emptying caused by a shortage of drivers and explained that TDC are working hard to rectify the situation.
104/21 Village Hall Report
Business Account £15,680. Current Account £2765. Total £18,445
Income from Hall Hire. July £362.50. Aug £299. Sept £583.50
Costs including insurance. July £127. Aug £132. Sept £132 (plus barbecue costs)
This was hailed as a great success! Everyone who came along really enjoyed meeting up
with each other after a long wait due to Covid restrictions. About 110 people came. We
managed to give away (or accept donations for) excess burgers etc, so have very little left.
Our outgoings (for free burgers, drinks and raffle prizes) amounted to £407. However,
people generously gave donations for their refreshments and bought raffle tickets and
bought from the stalls, giving us an income of £327.50.
It has been difficult to get a contractor who is available for the work. Chris Carr is trying to
secure someone for the job.
Queen’s Platinum Jubilee celebration 2022:
We hope to give a gift to each household in the Parish.
A Cream Tea Celebration will be held at the hall on Saturday 4th June, with stalls and a
The Exchange begins again on Saturday 2nd October (and every six weeks after). The Open
Door Café is also resuming as from this week.
A Cream Tea took place on Saturday 9th October (with some stalls and a raffle) and Church
Harvest Supper on Monday 11th October.
We will have a special ‘Christmas Exchange’ on Saturday 18th December.
105/21 Matters Arising:
106/21 Parish Matters:
106.1 The footpath committee confirmed that they had received quotes of between £24 - £30K for a 510m footpath. Due to the high costs involved, there would need to be substantial reasons for this before proceeding. A mud path / persuasive pathway might be a cheaper and more feasible option.
106.2 The road signs committee discussed their plans to upgrade and beautify the two main village signs – one at the beginning of Shillingford Abbot, the other at the beginning of Shillingford St George. This would involve having a gate structure made for each sign, a wooden trough to go under them and to be planted up with seasonal flowers. Name plates will need to be replaced, too. A cream tea has already raised £262.00 towards the project.
106.3 Cllr P Wareham gave an update on the meeting between SPC, Teign Housing and TDC, which was held to discuss the letting agreement for the parish’s affordable housing. An up-to-date agreement will be drawn up that will include SPC in the process (but not in the selection of tenants or tenants’ information).
106.4 It was agreed by all Cllrs to approach Peamore residents to ask them to assist in the maintenance of the Peamore War Memorial.
106.5 Cllr C Carr confirmed that the WW1 booklet was nearly at the final draft stage.
106.6 Defibrillator refresher training was discussed and the PC suggested this be held at Kenn, although they are happy to share any costs. Cllr A Swain offered to publicise and fund this. The Clerk thanked A Braddon for distributing cards with the defibrillator code printed on them and T Mucklow for an explanatory note regarding this: these were sent out FOC with the Country News.
106.7 Comments were made on the need to resurface Shillingford Lane; and it was felt that this had been a waste of public money. DCC Highways said that an assessment had been carried out and that the work had been done to bring the road up to an acceptable standard. It was agreed by all to write to Cllr A Connett to express our disagreement with the works.
106.8 Cllr C Dummett raised concerns over a recent spate of fly tipping, although most of this had been promptly removed by TDC.
106.9 Cllr P Wareham has been in contact with the Community Environment Warden who has put up “No dog poo” signs in SSG after complaints were received about fouling in the area. The warden agreed to look into placing an extra bin along the church path, although this may come at a cost to the PC.
106.10 The meeting dates for 2022 were noted and agreed.
106.11 It was proposed by Cllr C Carr, seconded by Cllr J Parrott and agreed by all to purchase a new laptop.
20/00220/ENF – Exeter Outdoors School, Shillingford St George.
Cllr A Swain confirmed that TDC had looked at the four supposed planning breaches: extending the car park; installing solar panels; extra lighting; and land management. He confirmed that these issues had been checked and resolved.
The school are looking hard to relocate (and Cllr A Swain is helping them with this). However, if they did relocate, then the site would still be used as SEND centre.
Cllr A Swain noted that residents had been in contact with Environmental Health over noise concerns and advised them to keep on doing this.
The PC will write again to TDC to ask the following: definitive confirmation that the car park has not increased in size; how permitted development has allowed a kindergarten to grow into a school; and to send a noise clip showing what residents are having to live with.
108.1 The monthly bank reconciliations for August and September 2021 were agreed by all and signed by the Clerk and Cllr J Parrott. The balance of accounts of £6,927.67 was noted.
108.2 The following payments were approved:
£8.97 DALC Good Councillor Guides
£72.00 Community Heartbeat Emergency Defib Phone Rental
£358.54 Mrs J Thompson Salary and Mileage
£84.80 HMRC PAYE
Payments made since the last meeting:
£8.99 P Wareham Tool set for bench repairs
108.3 The quarterly budget update was presented by the Clerk and accepted by all.
108.4 The Clerk presented a draft budget and precept for discussion, ready for proposing at the December meeting.
109/21 Clerk’s Correspondence:
Cllrs expressed their thanks to M Saunders for offering to undertake the annual check on the accessibility compliance status of the community website.
The Clerk informed all that she was currently studying for CiLCA.
110/21 Public Discussion:
The Chairman asked residents what would help in regard to resolving their issue with the forest school: one reply was for the school to swap sites with its Exminster scheme to lessen the noise problems; and another confirmed that the noise issues were their main concern.
A resident who works at the school felt that the village should be proud of being able to provide such a school; and whilst he recognised that this had been a negative experience for some, would be sad to see the school go.
Thanks were given to Boyce’s for offering to fill the troughs that were proposed to be installed with the new village entrances signs for the Queen’s Jubilee.
111/21 Chairman’s Remarks:
The resignation of Cllr W Turner was noted, and the Chairman and Cllrs thanked him for his many years of great work for the PC.
The Chairman thanked all for attending.
112/21 Date of Next Meeting – Tuesday 14th December 2021.